5 tips for writing a good purchase plan to adopt POPs

We share tips on how to get instant payment for SMP adoption from the CFO.
August 26, 2024
2 min read
Megazone PoPs

I felt the need for SaaS management and conducted research to find the right SaaS management platform for my organization. After applying for a demo, meeting directly with a sales representative, listening to explanations, and comparing prices, I decided to introduce POPs (POPs). What's the next step? It's about drawing up a plan to get approval for the purchase of a SaaS Management Platform (SMP) from the CFO.

According to a survey by CFO magazine in early 2023, 84% said they expect to be more involved in developing technology strategies than in 2022. Here, more than one-third expected to be significantly more involved.

Gartner lowered its forecast for IT budgets within the organization for 2023, but still expects the average IT budget of a company to increase in the 4.5% range. In particular, the software budget is expected to increase by approximately 9%.

In this article, I'd like to share tips for drafting a draft to get final approval from decision makers to implement SMP within an organization.

What CFOs want to know and need to know

First, in order to write a good purchase plan, you must be able to fully consider and answer the following 5 points.

1. Is there a budget for the SaaS management platform within the organization? Or will it be included in the budget?

2. Why does an organization need a SaaS management platform?

3. How does a SaaS management platform directly or indirectly match the company's strategy?

4. Why should SMP be implemented right away?

5. What happens if my organization doesn't invest in an SMP?

1. Is there a budget for the SaaS management platform within the organization? Or will it be included in the budget?

If your organization has a budget for a SaaS management platform, you can include that in your purchase plan. SMP is a critical enterprise IT infrastructure, and automation of SaaS management is essential for efficient operations. If this quarter's budget doesn't include a SaaS management platform, we need to carefully review it internally so we can include it in the next quarter's budget.

2. Why does an organization need a SaaS management platform?

There are many reasons to adopt a SaaS management platform. Some organizations use SMP to ITize business processes by automating simple service operations or user lifecycle management, while others adopt SMP to improve visibility into the 130 SaaS apps used on average within the organization. Additionally, some organizations are adopting SMP to improve SaaS spend management and enhance security. In order for an SMP purchase proposal to be approved, it is necessary to understand and communicate how much the technology can help the organization.

3. How does a SaaS management platform directly or indirectly match the company's strategy?

Every organization buys new IT products to reduce costs, improve efficiency, and enhance security. It's also helpful to find out what aspects our organization is currently focusing more on. Before writing a draft, you should identify the organization's financial and strategic goals and highlight how a SaaS management platform can support those goals.

4. Why should SMP be implemented right away?

SaaS has become an essential element for tasks such as Google Workspace (GWS), Slack (Slack), Notion (Notion), Asana (Asana), Salesforce (Salesforce), and Figma (Figma). Managing the growth of SaaS without SMP requires hiring IT talent that is more expensive, difficult to obtain, and difficult to maintain. It's a good idea to identify and draft the short- and long-term benefits of adopting a SaaS management platform.

5. What happens if my organization doesn't invest in an SMP?

If you hesitate to adopt a SaaS management platform, work efficiency within the organization may decrease and management costs may increase. You should explain not only the costs that are immediately visible, such as the cost of an SMP subscription, but also the costs that are not visible. There are costs that are not immediately visible, such as excessive stress on IT personnel due to SaaS management tasks, negative employee experience within the organization, security issues due to improper offboarding, hiring IT personnel, and licensing unused SaaS apps. When drafting, be prepared so that the CFO can fully understand the content.

If you would like more information about the introduction of POPs (POPs), please feel free to contact the PopSteam team:)

SaaS 사용 현황을 파악해야 할 때입니다.
데모를 신청하시면 PoPs를 통해 조직에서 사용하는 SaaS를 어떻게 통합하고 관리하는지 알 수 있습니다.
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PoPs는 아래 내용에 따라 귀하의 정보를 수집 및 활용합니다. 다음의 내용을 숙지하시고 동의하는 경우 체크 박스에 표시해 주세요
1. 개인정보 수집자 : 메가존클라우드㈜
2. 수집 받는 개인 정보
[필수]이메일
3. 수집/이용 목적
- PoPs 뉴스레터 제공
※ 본 동의문에는 이메일을 활용한 광고성 수신 동의 내용이 포함되어 있습니다.
4. 보유 및 이용 기간 : 동의 철회 시 까지
※ 개인정보 이용 철회 방법
- 안내 문자 등의 동의 철회를 이용하는 방법 : 이메일 수신 거부 링크 클릭 통한 수신 거부 의사 통보
- 개인정보 처리 상담 부서
- 부서명: Offering GTM
- 연락처: offering_gtm@mz.co.kr
※ 동의거부권 및 불이익
귀하는 동의를 거절할 수 있는 권리를 보유하며, 동의를 거절하는 경우 상기 이용 목적에 명시된 서비스가 제공되지 아니합니다.

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