More and more SaaS subscriptions, is my company using all SaaS properly?

Mr. A, who recently joined as CFO of a 250-person tech startup, has goals to efficiently manage company expenses and make beautiful financial statements for the 2026 IPO. However, when I took a close look at internal circumstances, the frustration was growing. The cost of using SaaS is excessive compared to the size of the company, such as spending 25 million won on monthly SaaS subscriptions. If developers are 80% of the total number of people needed for development, it is a culture where they must listen to their demands rather than evaluate effectiveness and effectiveness. To make matters worse, the CTO talks to the CEO about hiring and cost execution. I want to reduce the cost of using SaaS, but I want to stay still if I don't know... Is the CFO just an executor of funds? Mr. A also doesn't want to be tightly restrained, but when he thinks about the future of the company, he can't just sit back and watch.

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Recently, the use of SaaS has increased rapidly, and new challenges have arisen in enterprise cost management. In particular, CFOs of rapidly growing tech startups and midsize companies have major concerns about securing financial efficiency and minimizing unnecessary expenses as SaaS subscription costs continue to increase.

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As the problem faced by the tech startup CFO in the example above has formed a culture that unconditionally accepts SaaS services requested by employees, the cost of using SaaS has increased excessively, and management difficulties are increasing.

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More than just cost overruns, these issues can impact the financial health and sustainable growth of an organization as a whole. In this post, I'm going to discuss the benefits of SaaS management to ease the CFO's worries.

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Increased SaaS spend per employee, and so is wasted money

As telecommuting became commonplace after the COVID-19 pandemic, demand for cloud-based services that allow people to work from anywhere increased. According to a report published by LeanIX, SaaS spending per employee has increased 164% since 2015. Gartner also discussed the growth of the SaaS market, predicting that the size of the SaaS market will reach 143 billion dollars by 2022. However, according to Roger Waters, vice president of research at Gartner, 30% of SaaS spending is being wasted.

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The benefits of SaaS management to ease the CFO's worries

As SaaS subscriptions increase, the need for SaaS management is growing. Using SaaS Management Platforms (SMP) such as POPs, CFOs can manage SaaS from a cost reduction perspective.

1. Cost reduction and optimization

Prior to SaaS management, it was not known who was using what SaaS and how much, leading to excessive costs such as double billing, overlapping usage, and neglecting unused SaaS. SMP identifies overall SaaS usage and users, and reduces wasted costs and optimizes by gaining integrated visibility. View all SaaS costs used by an organization in one place to help manage finances by setting cost execution and estimated usage costs.

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In the case of POPs, the API enables real-time query of license users, finding duplicate, long-term unused, and neglected licenses and reducing wasted costs. Additionally, automatic invoice uploads ensure cost visibility and ensure that volume DC benefits are not missed.

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2. Increase work efficiency

Since most SaaS subscriptions are for each department or individual, there is an inconvenience of having to check numerous contracts on a case-by-case basis. In order to use SaaS, employees have no choice but to compromise, and the purchasing team has no choice but to go through inefficient procedures such as signing a SaaS contract and assigning licenses after purchase.

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POPS is the only SaaS management platform that provides a launcher, so employees can easily check SaaS apps authorized by the administrator. In addition, employees can easily apply for and use SaaS according to the approval procedures set by the administrator for each SaaS.

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3. Creating data-driven value

Before SaaS management, it is difficult to understand how often employees use SaaS, such as how often they use SaaS. Using SMP, you can upgrade plans for commonly used SaaS apps through actual employees' SaaS usage data, and you can also easily identify and organize unused SaaS.

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POPS enables data-driven SaaS usage planning and budgeting by providing an overview of SaaS usage usage across the organization through a dashboard. For example, if an account that hasn't been logged in for 3 months is confirmed, you can set up a policy to withdraw that account. You can also compare SaaS apps used within the organization and select a SaaS app that is more optimized for your organization if there are apps with overlapping functions.

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At the end

Many businesses today use a variety of SaaS apps, but if not managed properly, they can lead to unnecessary cost increases and inefficient operations. In particular, SaaS management is essential to maintain financial health in a rapidly changing business environment. By using SMP such as POPs, it is possible to clearly understand the status of SaaS usage and achieve cost reduction and increased work efficiency at the same time.

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Instead of watching the growing number of SaaS apps, it's time to understand our company's SaaS usage with SMP. If you use POPs to gain visibility into SaaS usage, such as active users by SaaS, cost trends, and recently added SaaS apps, you can make data-driven decisions.

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If you're curious about POPs, check out the demo!

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👉 Request a POPs demo