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Just as important as hiring key talent, it's also very important to support hired talent so that they can stay with the company for a long time. In '22, the career tech platform Human In surveyed 499 companies on 'employee recruitment time and cost'As a result, it was found that it costs an average of 32 days to hire an employee, over 10 million won. whereas A survey of 1,124 companies on the status of “early retirement within 1 year”As a result, 84.7% of employees who left the company early said “yes.”

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When many early retirees occur, companies lose time and money to hire additional employees, disrupt work progress, and reduce the morale of existing employees. As a result, onboarding new hires is becoming increasingly important. Onboarding refers to the process of guiding and educating new hires on the knowledge, skills, and culture necessary for work so that they can adapt well to the company. A structured onboarding process plays a critical role in increasing a company's productivity and employee retention.

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In this article, we'll look at 5 key elements for successful onboarding that HR professionals must know.

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5 key elements for successful onboarding new hires

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1. A document or portal site where you can check company-related information at any time

It is essential to guide new hires about the matters and basic rules that employees within the company must abide by, and the rights of organization members according to their duties. Usually, new hires receive guidance on company policies, company welfare, etc. during OJT on the first day of employment, but once they listen to the explanation, they won't be able to remember everything. It's also a good idea to create a portal site that provides content along with documentation so that new hires can check back at any time, or provide information for new hires.

In the case of MegaZone Cloud, a portal called “Megaone Ask (Megaone Ask)” guides what to do and how to do on the first day of employment, and allows them to ask questions about the company at any time, helping them onboard new hires. If building a portal site is difficult, check out that many companies have recently used Notion (Notion) to organize company-related information for new hires.

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2. Share the company's organizational culture and way of working

Since organizational culture goes beyond the values and goals shared by company members, it also affects the productivity and work performance of actual employees, so it is important to share it well with new hires. If you haven't thought about organizational culture yet, the first step is to set up a culture and method that suits your company internally. Clearly communicating a company's organizational culture and work style reduces confusion and anxiety among new hires and instills a sense of belonging to the organization. Also, new hires can make a better impression because they evaluate whether they are a good fit for this company through onboarding.

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3. Clear guidance on all matters related to work

Before hiring new hires, companies must first carefully review what kind of work they need to recruit for and what kind of personnel are needed for that job before proceeding with the recruitment process. Ambiguous R&R makes new hires find it difficult to get on with the job and creates a bad image of the company. Also, since work-related training is provided during the onboarding period, it is possible to improve the understanding of new hires and help them progress in the work. It is important to clearly guide new hires about R&R and support them to learn basic information, knowledge, and skills required for the job.

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4. Establishing closeness between members

It's important to create an atmosphere where new hires can naturally get close to other employees. In the case of Megazone Cloud, new hires first have time to ice break and interact with each other through offline onboarding sessions. We also run a Buddy (Buddy) program to assign dedicated buddies to each employee to help them learn jobs and adapt to the organization.

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5. Equipment and account settings

What if the equipment and accounts required for the first day of employment aren't set up? In addition to setting up the equipment, new hires should ask and install what programs they need for work. Installing 1 or 2 programs would be fine, but according to statistics (Source: Gartner, Market Guide for SaaS Management Platforms, 2022) that the number of SaaS apps used by a company is 125, new hires will have no choice but to spend a few days installing apps and creating accounts.

In the case of the SaaS management platform 'POPs', the user provisioning function allows new hires to pre-allocate the necessary SaaS apps according to their department and job. Administrators can easily grant accounts for each SaaS, so new hires can get to work right away without wasting time. It also provides single sign-on (SSO), which allows users to log in to all SaaS with a single account, increasing convenience and work productivity for new hires.

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Onboarding is the first impression of a company

The concept of a “lifelong job” has disappeared, and the perception that “a job is a place where I can quit at any time if I want” has become widespread. As a result, individuals have joined and left the company more frequently, and companies are carrying out more onboarding. Are you missing any of the 5 key elements for successful onboarding new hires? We support all new hires so that they can adapt well to your company by making good improvements according to your organizational culture!

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Make a positive first impression on hires with POPs

Onboarding ultimately determines an employee's first impression of a company. What is the fastest way to try to make a positive first impression on hires? One of the many factors that influence a positive employee experience is 'creating a flexible and smart workplace'.

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POPs allows employees to view assigned SaaS apps at a glance and easily log in with a single account. It helps create a seamless work environment where there is no need to search and find SaaS to connect to or memorize all account information.

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Contact us for more information on how POPs can make a positive first impression on employees. 👉 Request a POPs demo

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