[Template provided] If SaaS cost management is difficult, remember only 4 things

While it's been

Do you buy Slack or Notion discussions for each department and pay for each department? or don't you know who bought SaaS or how much they're paying each month? These issues are common to many organizations. In particular, where multiple departments purchase SaaS contracts, or where individual users pay every time they need it, can cause problems. Without seamless collaboration between departments, who bought what tools, how often they were used, and how much they cost.

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Research from Megazone POPsAccording to, 42% of SaaS managers said the most important part of SaaS management is 'cost optimization'. Since it is estimated to see SaaS usage within an organization at a glance, redundant expenses are estimated, and if this situation is expected, it can lead to financial burdens as well as inefficient resource allocation. SaaS provides convenience, but if not managed properly, it costs unexpectedly costs and complexity. In order to reduce costs and costs SaaS expenses, it is important to reduce the SaaS management system.

In this article, we'll consider key items to check when managing SaaS, how to manage costs through an actual SaaS cost management template, and provide practical tips to help us understand the SaaS management status of our organization.

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Why SaaS cost management is expensive

First, it's important to understand the nature of the SaaS model. SaaS is a cloud-based service that can be used anytime and anywhere via the Internet without the need to install or maintain software. This accessibility makes it easy for multiple teams to use, but it can be an obstacle to understanding how SaaS is being used across the organization. The ease of purchasing makes it easy to overlook costs, and it also makes users choose various SaaS products inexpensively according to their own needs.

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Second, rapid digital transformation has led to the increase in SaaS usage. As remote work and digital work environments consider more common after the COVID-19 pandemic, companies quickly develop multiple SaaS solutions. However, in the circumstances of these rapid changes, measures management measures are often not in place, making it impossible to impossible monitor costs and usage. In particular, as reliance on existing software proposed after this transition has taken place, proposed licenses are generated or costs are reduced on SaaS that are not used.

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Third, fragmentation of information within organizations is also a problem. When each department buys and uses SaaS tools, it's considering to understand how the entire organization is using them. This can result in duplicate subscriptions or cause specific teams to waste money on services they don't need. Employees are responsible for SaaS management practices, such as general affairs teams, management support teams, and IT teams, are often at a loss as where to start, even if they try to improve inefficiency.

SaaS cost management has become very expensive due to the above reasons, but now we need an affordable approach to address this. It's time to secure opportunities to reduce costs and increase productivity by efficiently SaaS management measures in line with changes in the digital environment.

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So what items should you look for in order to manage SaaS costs?

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4 things to check when managing SaaS costs

In order to analyze and optimize each organization's SaaS usage, the following items should be checked.

1. Usage analysis

The first thing to check is the usage status of each SaaS. Record a list of SaaS applications used by each team and department and how often those apps are used to identify repetitive subscriptions or duplicate usage. This can reduce inefficient expenses.

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2. Understanding subscription types and pricing structures

The subscription type for each SaaS (ex. It is important to clearly understand (monthly, yearly) and the pricing structure. Since it may be more expensive to purchase licenses used by the entire enterprise for specific services, it is considering to purchasing all users and choose a subscription model. For example, if you use a Slack workspace that was used for each department, and the entire enterprise is integrated into a single workspace, you might be able to use a higher plan at a lower price.

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3. Track and forecast costs

Regular cost tracking and forecasting for each SaaS is a key part of cost management. You can manage your budget more estimated by considering each SaaS cost and forecasting estimated costs for the next month or quarter. This allows you to maintain the financial health of the enterprise.

4. Review service contract terms

It's important to consider review the terms of your contract with each SaaS vendor. You need to understand contract expiration dates, automatic renewal terms, etc., and manage them to prevent mandatory costs. By understanding SaaS usage within the organization, you can also find better alternatives, such as switching to another SaaS product in the case of underused SaaS.

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practice! Understanding my organization's SaaS costs (template provided)

Did you take a good look at the items you must check when managing SaaS costs above? SaaS cost management, I know what's important, but don't worry if you're just wondering where and how to start! We hope that many people on the pops team will experience the effects of cost savings by affordable SaaS management, and use Google Sheets to 'SaaS cost management template” It was a question.

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The SaaS cost management template contains 4 main sheets. In order: (1) Template usage; (2) SaaS cost management template; (3) SaaS list; (4) SaaS cost management template.

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(1) The template usage sheet is written about how to use the template and how to use it.

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(2) The SaaS cost management template sheet is a place for you to enter cost and license information about the SaaS that you are actually using within your organization. To make it proposed to select the SaaS used by the organization for each SaaS category from the recommended items, we've added all SaaS cases that are likely to be used a lot to the desired items. You don't need to fill them out all, just choose!

If you don't have SaaS in use in your organization, don't panic (3) go to the SaaS list sheet and write the SaaS name in the appropriate category, and (2) SaaS options will be added from the dropdown within the SaaS Cost Management Template sheet.

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Still, it can be considered at first, so on the last sheet (4), I've created an example full of SaaS cost management templates, just like the name of the sheet. Please use this template as a useful reference:)

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At the end

SaaS cost management is no longer an option; it's a lower option. Many organizations are growing exponentially SaaS along with digital transformation, but costs can grow exponentially if left unmanaged. In this article, We Delivered at the Expenses of SaaS Cost Management and Key Items to Check, and Provided by the POPs Team SaaS cost management templateWe have considered a way to actually reduce costs through

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This template is designed to be easy for anyone to follow, and there's no need to worry if perfect management is considered right from the start. Effective optimization of SaaS costs is possible through steady management and status updates. Start today to understand how SaaS is being used within your organization and strategically managed costs. Small changes can lead to big savings.

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Now it's time for your organization to experience the benefits of SaaS cost management firsthand. START MANAGING SaaS MORE PRESENTED WITH A TEMPLATE PROVIDED BY THE POPS TEAM!

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👉Download the SaaS cost management template