While entering

The most valuable asset of any business organization is its employees. A company can continue to operate because employees work hard. Leaders are constantly thinking about increasing the satisfaction of each employee and, furthermore, the team. Productivity tools are one way to help employees feel effective at work. Improve time management by reducing repetitive tasks and streamlining communication. It helps employees do their jobs more easily and effectively.

‍

As the use of SaaS increases from company to company, the management of SaaS-specific contracts occurs repeatedly, and the amount is increasing. SaaS contract management is often managed collaboratively by multiple departments, such as IT departments, procurement/purchasing, finance, and business operations departments. Since multiple departments are involved, it is important to manage SaaS contracts in one place.

‍

In this article, I'll introduce why multiple SaaS contracts should be managed in one place and 4 tips on how to manage SaaS contracts in POPs.

‍

‍

‍

SaaS contracts, manage them in one place and reduce costs

When different departments adopt SaaS separately, they often use the same service multiple times. Flexera's 2023 Tech Spend Pulse ReportAccording to the report, 21% of enterprises use unnecessarily redundant SaaS applications.

‍

By consolidating and managing contracts in one place, you can avoid duplicate use, and furthermore, receive discounts for bulk purchases. Also, monitoring all SaaS contracts in one place makes it easier to make data-driven decisions. You will use SaaS efficiently by analyzing SaaS usage patterns and costs within the organization and budgeting SaaS expenditure. You can enjoy significant cost savings simply by integrating and managing SaaS contracts in one place.

‍

‍

‍

Managing multiple SaaS contracts in one place with POPs

POPs avoids SaaS contract management where purchasing, finance, and accounting personnel rely on people by hand using Excel or documents. Instead, it secures visibility of management tasks by systematizing them. If you manage SaaS contracts with spreadsheets, human errors can occur at any time, even if there may be processes. In fact, the moment the data is entered, it becomes an old version of the data. Here are 4 tips for identifying and managing living data.

‍

‍

1. SaaS contracts at a glance

You can view contract details for various SaaS services such as Asana, Slack, Adobe, and Notion at a glance in POPS Admin. For each contract, you can manage the contract period, usage status of the relevant SaaS, price, and even the person responsible for the contract at once.

‍

‍

2. Contract renewals all at once on POPs

In addition to being able to view SaaS-specific contracts in one place, you can also renew SaaS-specific contracts on POPs. You can easily handle contract renewals in one POPs location without having to renew contracts by accessing each SaaS website separately. You can also view the status of renewed contracts by month at a glance.

‍

‍

3. Link the contract to the corresponding invoice

Attach monthly or yearly invoices to POPs and link them to this SaaS contract. If the staff in charge is confused by the growing number of contracts and monthly or yearly invoices for each SaaS, POPs can link invoices that match the contract and manage SaaS contracts smartly.

‍

‍

4. Until setting a contract termination reminder

You can also use email notification settings for contract end dates. You can strategically use SaaS without stopping by establishing a SaaS usage plan and budget in advance before the contract is terminated for each SaaS.

‍

‍

‍

At the end

Contract-related work requires a lot of detail, and there is also a lot of repetitive work processing. If the contract process includes unnecessary processes or delays in time, the satisfaction of the employees handling the work will inevitably decrease. If contract work used to be handled separately for each SaaS is managed in one place with POPs, the person in charge can improve time management and spend more time on important tasks. Since SaaS contracts are managed in one place, it is easier to understand the work context and carry out contract-related work even if the person in charge is absent or the company leaves the company suddenly.

‍

Make SaaS contract management smart and easy with POPs! 👉 Request a POPs demo

‍