3 challenges enterprises face when managing SaaS

While it's been

Mr. A Works in the IT team of a large company. As the number of SaaS apps used by employed employees has paid, the number of contracts and purchases that need to be processed has been processed. Obtaining, developers want to focus only on development, so when a request is made to pay for a SaaS app, the payment is processed on a daily basis. It supports using all SaaS if they wish, and they often sign up and use personal Gmail or Naver Mail. There are comments about data leaks, but the general manager argues that we should just trust people.

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The need for SaaS management was calculated, and there was a suggestion from the team leader to the number of SaaS subscriptions and the number of SaaS accounts. I paid the payments made by departments or departments, and today I first proposed an offer from 13,000 users to process the SaaS subscription fee.

As shown in the example above, companies are involved with SaaS management as the number of SaaS apps used within the organization. SaaS is mostly used by departments or individual subscriptions, and it is in a management spot blind. In the case of enterprises in particular, there are many SaaS services that need to be managed due to the large number of employees, but is it possible to manage them by hand on a spreadsheet?

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In this article, we'll look at 3 challenges enterprises face when managing SaaS and look at how POPs can solve them.

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The challenges of SaaS management

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1. User management that must be done on a daily basis

SaaS accounts are involved and involved every time an employee joins or leaves the company. Tasks related to SaaS operations, such as suspending employee accounts, revisited passwords, and realizable licenses, will increase in benefits to the number of SaaS used within the organization. According to a Gartner report, as of 2022, the average number of SaaS apps used by enterprises is 125. Automating SaaS management tasks is an ongoing trend. Writing and managing spreadsheets by hand is extremely counterbalanced. An 'management tool' is useful for efficient user management.

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2. Limited visibility, wasted costs

Since various SaaS apps have been used within the organization, it is considering to grasp the overall SaaS usage status and cost trends. Unlike software sold in bulk by companies, SaaS is largely used as a department or individual subscription, so cost waste due to duplicate use of the same SaaS is considered.

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According to Roger Waters, Gartner's vice president of research, 30% of SaaS threats are being wasted. Nexlink's analysisAccording to the report, based on the 30 tools most used by enterprises and associated licensing costs, the global waste would amount to 45 million dollars per month. In particular, for BI tools, the monthly license cost was only $83 per user, yet only 38% of recommended licenses were used. Reducing visibility into SaaS usage can reduce leaking costs.

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3. Increased security vulnerabilities

Security restrictions are considered in terms of authentication rights and account management, as employees sign up and use SaaS with personal emails or are they requiring more permissions than restrictions. There are also cases where an employee who has actually left the company accesses a SaaS app from their previous workplace. It is essential to establish appropriate security policies within the organization to ensure that sensitive data is generated within SaaS is well protected.

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Intently manage SaaS with POPs

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1. Automation and self-service

Customers with existing directories can sync users with LDAP and Google Workspace directory integrations. You can manually sync specific users or set policies to regularly sync on a regular basis. You can synchronize and import not only users but also collect units in a directory. It introduced the differences of setting up a separate directory and several changes made to the directory. If an account is created or deactivated in Google Workspace due to an entry/exit attempt, this also applies to POPs.

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If you assign or remove users from the admin, you can also invite, add, enable, delete, or disable users in SaaS. Each SaaS costs the time and cost of managing users on a daily basis.

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Promises, SaaS offers received by email can be used to reduce costs to POPs, making it profitable to manage costs.

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2. Gain visibility into SaaS usage

You can view the overall SaaS usage status and status within the organization at a glance with a dashboard. You can check usage costs for each SaaS and set recommended usage costs to help with financial management.

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You can also check license users in real time using the API and view the licenses being used by each user. Since users can be checked for each license and license for each user, it is possible to reduce costs by reducing SaaS that has been used in duplicate or has not been used for a certain period of time.
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Can you set license end date reminders for each SaaS to prepare subscription renewals and estimated costs, or agreed terminating or discounted subscriptions.

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3. Apply single sign-on (SSO) and security policies

You can log in to all SaaS from POPs at once using SAML 2.0, OIDC, and OAuth standard methods. Since they log in from one place with a single ID, administrators can secure overall usage visibility and become a tool to identify shadow IT. Users can discuss log in, consider productivity.

POPs supports the application of enterprise-wide security policies at once. It provides an environment where you can set two-step authentication, session timeouts, IP protocols, and password management in one console. Instead of setting security policies for each SaaS, can you manage them in one place at a time with POPs. For more information on security policies, see 'How should I set security policies for SaaS?Please refer to '

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At the end

In an enterprise environment, SaaS management is essential, but it's not an easy task. Assessment range from various security measures to cost management, data integration, and service quality assurance. These challenges are as important to consider as the benefits of using SaaS.

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Success in SaaS management requires not only technical aspects, but also understanding, collaboration, and continuous improvement across the organization. As part of this effort, it's important for enterprises to adapt to the changing environment and take full advantage of the benefits of SaaS while challenging new challenges. By understanding the challenges of SaaS management and development strategies to address them, we will be able to achieve a more efficient and innovative digital transformation.

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The use of SaaS applications will continue to expand further in the future, and the uses of management will grow as well. It is considering the challenges of SaaS management and improving the ability to accelerate business growth through continuous learning and improvement.

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If you have any questions about SaaS management, feel free to contact us. A POPS SaaS management expert will answer your questions.

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👉 Request a POPs demo

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